To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- Budget Management
- Leads the preparation of the International Programs budget following instructions for the whole Mercy Ships Organization
- Is responsible for managing the budgeting process for all cost centers in International Programs
- Liaises with the Finance department to manage the monthly, quarterly, and annual forecasting for the International Programs budget
- Is responsible for managing International Programs cash flow and departmental expenditure monitoring
- Works with each International Programs cost center leader to monitor alignments in budgeted vs. actual expenses alignment throughout the year
- Manages employee expenses (including corporate credit card expense management) for all ICMO direct reports
- Departmental Policies, Standards, and Procedures
- Manages and updates, on a yearly basis, the International Programs principles and standards
- Manages and updates, on a yearly basis, the International Programs policies and procedures
- Where the above are non-existent, works with the ICMO and the senior directors to create them
- Diplomatic, Contract, and Partner Management
- Is responsible for managing vendor and partner relationships alongside the Senior Director of Program Design and the lead of the Programs portfolio to which that contract belongs
- Maintains and manages an up-to-date contractual documentation for all Programs partnerships
- Coordinates country-level protocols and accords de sieges, in conjunction with the General Counsel, the director of the Africa Service Center, the Advocacy Manager, and the Mercy Ships Diplomatic Ambassador.
- Human Resources
- Maintains a dashboard of new position requests, allowing at-a-glance information for the ICMO and each International Programs director.
- Creates a monthly report of the status of each position request.
- Creates and maintains an onboarding packet for new hires into the department, alongside the International Programs departmental assistant.
- Schedules onboarding meetings for new hires.
- Leads the preparation of International Programs reports (weekly reports, board reports, and other reports/presentations) for the ICMO.
- Handles confidential and non-routine information and, when necessary, explain policies.
- Always maintains confidentiality
- Interdepartmental Relations
- Synthesizes output and outcomes data from across the departmental functions on a monthly and quarterly basis
- Until such function is able to be undertaken by the monitoring and evaluation division, serves as the point person for data requests from Global Branding and other external departments.
- Coordinates cross-functional meetings with other departments such as marine operations, operations, infrastructure, finance, and human resources for International Programs’ directors and above.
- Special Projects
- Leads special projects in the International Programs department as required by the ICMO
- Other duties as assigned
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