Technical Staffing Coordinator
Summary: Work closely with Staffing Manager in processing all volunteer applications in technical sector.
Description:
Essential Duties And Responsibilities (Include But Not Limited To)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
APPLICATION
- Contact candidates as needed to inform them of employment possibilities, consideration, and selection.
- Keep staffing plans and other staffing tools/programs up to date with accurate, relevant information.
- Track all applications that are assigned, ensuring they are duly processed and not overlooked.
- Respond to new applicants within three to five business days after receiving application submission.
- Ensure applicant is on the correct track for service or Talent Pool.
- Assist in finding alternate, suitable positions for applicants as needed.
- Keep all stakeholders informed of applicant progress.
- Coordinate application reviews and ensure they are being completed in a timely manner.
- Work closely with each applicant to ensure they are aware of their status.
- Answer applicants’ questions regarding their application and service with Mercy Ships.
- Send final offer or denial letter.
- Ensure offer letters are accurate and sent in a timely manner.
- Send immigration documents to applicants.
- Ensure incoming crew have completed all pre-embarkation requirements.
- Ensure applicants do not become stagnant in pipeline (everyone receives timely communication and is placed in the correct pipeline relative to their needs).
COLLABORATION
- Establish, cultivate, and maintain ongoing relationships with department heads in order to understand their staffing needs.
- Attend weekly meetings with the Staffing Manager, respective department heads, and a ship-HR representative.
- Work closely with Technical Staffing Manager to understand issues, problem solve, and forecast needs.
OTHER
- Maintain current knowledge of Mercy Ships policies and procedures in regards to minimum commitments and requirements.