HR Administrator 
Summary:  Provides high-level administrative, project and data analysis support for the Vice President of Human Resources and the HR team.
Description:  

Summary

Provides high-level administrative, project and data analysis support for the Vice President of Human Resources and the HR team.

HR Business Function:

  • Provide employee verifications for ship crew when requested
  • Conduct background checks for ship crew and record findings
  • Handle confidential and non-routine information
  • Be the administrative point of contact person for our health insurance provider (TTc) for ship crew
  • Assist the HR team by extracting and analyzing report data
  • Act as project manager for special projects, which may include planning events and coordinating reports and presentations
  • Maintain departmental metrics and other regular reports
  • Participate in the preparation and administration of budgets
  • Send thank you letters to departing ship crew
  • Serve as internal auditor as needed

    Departmental Administrative Support:

  • Assist with the upkeep of departmental documentation
  • Schedule and plan departmental events
  • Collect time sheets and payroll data 
  • Disperse mail and manage petty cash 
  • Oversee the maintenance of office equipment and maintain the inventory of office supplies 
  • Set up meetings, set agenda, take minutes, and distribute.
  • Answer phone as needed for Vice President; take messages or field/answer all routine and non-routine questions
  • Coordinate travel for the VP of HR (as needed)
  • Other duties as assigned

    Qualifications (Knowledge, Skills, Abilities, And Requirements)

    The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Exceptional organizational skills
  • Ability to analyze and disseminate quantitative data
  • Ability to learn custom systems and applications 
  • High level of interpersonal skills to handle sensitive and confidential information.
  • Enthusiastic and relational approach to work with volunteers and colleagues