Crew Financial Accountant
Summary:  Responsible for overseeing the financial and payroll functions for all of our volunteers, including supporting them in their personal fund raising

Essential Duties and Responsibilities (Include But Not Limited To)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.


  • Responsible for all payroll and payroll tax activities, including compliance with local, state, out of state, and federal regulations and filing local, state, out of state, and federal payroll tax returns. 
  • Maintain timely filing of all payroll and payroll tax reports including but not limited to: 941’s, W4’s, W2’s.
  • Maintains payroll history files for employees.
  • Manage and process funding to the Ship(s) by wires, and direct deposit accounts via ACH transmissions.  
  • Administer Crew Bank Accounts and ISC/Ship Accountable Reimbursement Plans. Processes all employee taxable and non-taxable reimbursements.
  • Process all Mission designated funds. Work in conjunction with Foreign Offices/ Donor Services/ ISC Payroll and Human Resources to assure compliance with Non-profit regulations.
  • Assists in the automation of the payroll System with IS Department.
  • Back up ISC Payroll


  • Responsible for calculation and reporting of tax liabilities, in responding to questions and special requests from employees and regulatory agencies, in researching laws and regulations regarding taxes and payroll withholding procedures, and in reporting to Accounting Manager and Controller.
  • Performs all duties required to include balancing and controlling earnings and deductions totals, calculating and preparing general ledger entries.
  • Provides information and assistance to Mercy Ships personnel at all locations and National Offices regarding applicable departmental policies, rules and procedures. Works closely with the Controller and Chief Financial Officer interpreting financial policy, providing recommendations, and solving financial problems of a complex and/or sensitive nature.
  • Oversees Mercy Ships Financial Aid Program by administering the application process and disbursement of funds to eligible staff, and evaluating the financial need of those on the program.
  • Creating, maintaining and communicating with non-US crew regarding the tax implications for the crew member.
  • Manage Accountable Reimbursement Plans by evaluating policies and procedures to assure compliance with Mercy Ships objectives, communicate with applicants and crew to assure their understanding of the program objectives and procedures, and reviewing all submitted expense rep