Nautical Operations Coordinator - QHSE
Summary: The Marine Operations Assistant Safety Manager is responsible for assisting the Safety Manager and maintaining and improving the company safety management system.
Description:
What you'll contribute:
Safety Management
- Assist the Safety Manager in providing a continuous communication link between each ship and the company
- Support the Safety Manager in duties related to the Crisis Management Team
- Serve as DPA and fill that role for the Crisis Management Team in the absence of the Safety Manger
- Manage crew and emergency contact lists from each ship
Operations
- Manage all voyage and noon reports from each ship underway
- Plan and coordinate drills as required
- Monitor and manage Safety Management Report Forms (SMRF) and Risk Assessments
- Support safety management reviews and master’s reviews
- Conduct crew candidate technical reviews as required
- Track onboard crew working hours
- Track expiry dates of ships certificates as required
Documentation & Review
- Plan and conduct shipboard/office audits as required
- Draft and revise SMS documents as required
- Monitor upcoming Class & Flag legislation and plan for implementation of relevant changes
- Conduct SMS familiarization for incoming officers as required
- Conduct monthly Marine Operations SMS checklist
- Other duties as assigned
For this role you'll need:
- Bachelor's degree (B.Sc.) from four-year College or University; or four years related industry experience and/or training; or equivalent combination of education and experience.
- Certificate of Competency in accordance with STCW A-II/2 or A-11/1 preferred.
- Successful completion of Mercy Ships Entry Training will be required within the first year.
Interpersonal Skills
- Must enjoy working with people; strong interpersonal skills required.
- Enthusiastic and relational approach to working with volunteers, colleagues, and subordinates within the structure of Mercy Ships.
- Must be a team player and willing to collaborate with others.
- Committed to providing the best possible customer service.
- Ability to embrace, promote, and participate in a well-functioning, productive, and professional team, especially across departments.
Computer Skills
- Strong computer skills required, high proficiency with Microsoft Office Suite.
- Capacity to learn and work with enterprise software systems:
- Marine Operations Ship Management System (DNV ShipManager)
- Mercy Ships intranet (Navigator)
- Human Resources Management System (Vista)
Marine Experience
- Familiar with STCW and flag state certification requirements for mariners
- Familiar with MLC requirements
- Maintain an in depth working knowledge of the Company SMS
- Complete an ISM internal auditor course
Personal/Leadership skills
- Ability to forecast needs and plan ahead for unexpected changes
- Self-motivated, driven, and thorough
- Ability to travel nationally and internationally while meeting medical travel requirements
- Supportive of Mercy Ships mission and vision, and committed to its core values.
- Understand and apply servant leadership, work collaboratively with integr